Accounts Receivable Management

• Maintain accurate and up-to-date accounts receivable records by project, client, and contract.
• ⁠Monitor customer balances, aging reports, and retention balances.
• ⁠Track advance payments, deductions, penalties, retentions, and other contract-related adjustments.

Billing & Invoicing

• Prepare, review, and issue customer invoices based on project progress, certified work, milestones, and contract terms.
• ⁠Coordinate with project teams to ensure accuracy of quantities, certifications, variation orders, and approved claims.
• ⁠Ensure invoices comply with contractual requirements, applicable tax regulations, and client-specific invoicing formats.

Collections & Cash Flow

• Follow up with clients to ensure timely collections in accordance with agreed payment terms.
• ⁠Prepare and execute collection plans in coordination with management and project teams.
• ⁠Support cash flow planning by monitoring expected collections and delays.

Reconciliations & Reporting

• Reconcile customer accounts and investigate, document, and resolve discrepancies.
• ⁠Prepare periodic accounts receivable aging reports, collection status reports, and cash-in forecasts.
• ⁠Support monthly, quarterly, and annual financial closing activities related to accounts receivable.

Compliance & Documentation

• Ensure compliance with applicable accounting standards, tax regulations, and internal control policies.
• ⁠Maintain complete and organized documentation for contracts, invoices, certifications, correspondence, and collection records.

Coordination & Support

• Liaise with project managers, quantity surveyors (QS), procurement, and legal teams regarding contract terms, variations, claims, and disputes.
• ⁠Provide required accounts receivable information to internal and external auditors when needed.